I am Always Late

Along with lack of motivation, such factors as vagueness, uncertainty and lack of clarity are among the key reasons of our bad habits, discouragement and procrastination. For those who are determined to fight with these problems and look for positive changes in their life, I would like to offer a strategy created by Dr. Brian Tracy, an experienced time management specialist, lecturer and business coach, who wrote several books of special techniques and recommendations for those who suffer from chronic procrastination and lack of personal effectiveness. He argues that everyone who wants to be successful in this world has to define own goals and aspirations. This can be done in the following 7 steps:

Step 1. Decide, what exactly do you want to achieve in this life, where do you want to be and what do you want to possess? Specifying your goals and your strategies to achieve them will help you in one important thing: to avoid doing useless, low value tasks and wasting your time and efforts. “One of the very worst uses of time is to do something very well that need not be done at all”, Tracy says.

Step 2. Think on paper. Try to write down at least 10 goals you want to achieve within the next year. Make them clear and crystallize them on paper. Now you see that by writing them down, your dreams and goals turned from fantasies into something tangible and real, didn’t they?

Step 3. Estimate an optimistic deadline and a pessimistic deadline for your goals. If your goal has no fixed time limits, it loses its relevance and urgency. You have to establish clear time frames for achieving your goals and assume the responsibilities not to procrastinate all the time, but work on this day by day.

Step 4. Think about everything you need to do, learn or accomplish in order to achieve your goals, and make a list of the findings. This will, definitely, make your goals closer to you. Also, this list will give you a picture of the most important or the largest tasks you need to accomplish on your way to every goal.

Step 5. Organize the list of the findings by priority and time sequence. You can use charts, boxes or circles. This plan will help you to increase your productivity and efficiency, so you will definitely be more successful than anyone who carries his goals in the mind.

Step 6. Take action! Find something that you can do right away in order to get closer to your goals at least for an inch. You can arrange a meeting with your future business partner, or find some important online information for your project. Do anything right away!

Step 7. Make a habit of doing something that will move you toward achieving your goals every single day. Learn something new every day, get engaged in specific activities or discussions, and involve more and more people in your projects. Keep moving forward and do not miss a day!

In my previous articles I was mentioning motivation as the main moving force for personal development and success. It is quite obvious that if a person is not enough motivated and challenged to do something, he or she will not struggle to succeed, as well as never feel sad for lost opportunities. Now, we are about to learn the second not less important factor which frequently causes our absolute indifference and poor self-discipline. This factor is lack of clarity: a lack of clear and specific goals, and lack of understanding what we want to achieve, when and in what way.

It is reported that only 3-5% of people have clear realistic written goals and objectives for their life. Such people are supposed to be more confident and more determined on their way to achieving those goals. They are also considered to be more reliable, more pragmatic and precise, and they usually have fewer problems with estimating the time for accomplishing their tasks. Finally, they are supposed to be more successful.

That is why time management specialists recommend to write down your specific long-term goals on a piece of paper, then write down your short-term goals, and then do all that “scheduling” thing, specify the deadlines for every step, etc. They say that this will be your roadmap to success. Well, this idea can sound useless and quite senseless to many people, especially to those who have some unclear and “standard” goals in their mind, like “I will buy a better car when I get paid for this project” or “I will start a diet and lose 10 pounds till the end of this year”. I understand those people, and I admit that they can live their life happily without any planning and scheduling on paper.

All I want to ask you now is just giving a clear answer to yourself: do you have some certain ambitions or aspirations in your life? What are you trying to achieve in this life? What is you life? Is it like going with the flow and sitting on fence, or like looking for something special and helping other people to feel comfortable in this world? Where do you want to be in 10 or 20 years? What do you need to do for that? It is not for scheduling or planning something, it is for yourself. Take a break from your daily routine for a minute, sit down and think about your future, your goals and reasons you live this life for. Also, try to understand that the clearer your goals are, the easier it will be for you to overcome your procrastination and laziness, learn being successful and find your place among the most productive people of your generation.

Putting the things off until later, next day, next Monday, next week-end or next month destroyed millions of interesting ideas, initiatives and innovations, ruined successful organizational strategies and ambitious careers, caused thousands of misunderstandings and crashed thousands of hopes.

As I have already stated before, knowing why we procrastinate is not the way to solve this problem. However, analyzing own addictive avoidance behavior and identifying possible reasons of your habit to escape from doing things is a must on the way to your total recovery from this disease. Certainly, our procrastination is closely linked to our inability to organize and plan our own activities in a rational way. However, the problem of procrastination always goes far beyond disorganization.

Let me list the most common reasons why we put off the tasks we have to do:

• Various fears of ours. This is the leading reason that motivates people to put off their tasks and, possibly, spend their time in looking for the ways to avoid doing those things. The fears include, first of all, fear of failure, fear of unpleasant experience and fear of frustration. Some procrastinators experience fear of success, because they do not want to assume the responsibility for their success and afraid that someone will tend to use their skills and talent, causing more and more loads and things to do.

• A tendency to perfectionism. This is a very important reason of our chronic procrastination. Many people tend to plan and think about making their work go smoothly or budgeting and doing everything possible for the projects to be done perfectly well. That usually causes huge delays in actual making the things done. Moreover, all the energy and creativity is usually spent for analyzing, therefore, sometimes there are no resources left for doing the task on time.

• Lack of motivation. Sometimes people delay doing their work because they are actually not willing to spend the efforts and resources for doing it. Maybe the work is too hard or the reward is too small. Lack of motivation is a serious factor that makes people procrastinate and fail to achieve good results.

• Inability to prioritize the tasks and structure the work that must be done. Many people procrastinate because they simply do not know where and how to start doing their tasks. They have no idea what must be done first and that’s why they always get lost. Or even worse: they misplace the priorities and start working on something really not important and usually very boring. The result is always the same: “I’ll finish doing this useless thing later on!”.

• Looking for crises. I have a friend who is certain that doing things under pressure always mobilizes and stimulates a person for achieving great results. That is why she usually does everything in the last minute.

• Failure to estimate own time and abilities. Some people underestimate the time necessary for their work that frequently causes putting this work off since it will not take much of time. Overestimating the time or other resources needed for a project also frequently leads to procrastination because of the feeling that the project will take too much of efforts or too much of time.

• Distractibility and tendency to fantasize. There are people who have problems with being concentrated on doing something for long time. Such people get distracted very easily and usually do several things in the same time, or jump from one activity to another because “something else has come up”. Moreover, very often they fantasize on doing something great and considerable, but never actually come to doing this – never in their life!

• Anger. Some procrastinators try to escape from doing their tasks because of their anger or feeling bad about the necessity to do those tasks. Undoubtedly, this does not lead to any positive results.

• Waiting for inspiration. Some people procrastinate because they are sure that for doing the work well they need to be in a good or special mood. However, sometimes such mood does not come for days…

• Laziness and seeking pleasure. Some people really do not care about the things that must be done.

In college, when I used to receive a task to write an essay and bring it to my instructor in 7 days, I was usually saying to myself: “Well, I have a plenty of time, I’ll be back to this assignment later on”. Two or three days after I used to think: “Maybe I should start dealing with the paper already?” The fifth day was always critical: by that time the necessity to start working on the assignment had been pressing a lot, therefore, I used to try imitating the work on the essay by creating a new file in my PC and looking through some related pages in the course book or in Internet. In the end of the ends, in the majority of the situations I was getting to the point in around 2-3 hours before the deadline. Chronic exhaustion, stresses, lack of success and personal progress, low self-esteem – those were the outcomes of my usual practice to put things off all the time.

Do I need to mention, in how many other ways the habit to procrastinate can affect your life? People can lose their businesses and fortunes, lose their friendships and destroy their lives because of procrastination. Unfortunately, a real danger of the problem of chronic procrastination has not been fully recognized by our society yet. Moreover, many specialists tend to connect this problem with time management and inability of a procrastinator to plan his/her time. This is a great misinterpretation of this problem, and trying to help procrastinators by giving them recommendations to improve their time management skills is a big mistake!

Some experts tend to define procrastination as “an addictive disorder”, or simply as an addiction. Yes, all procrastinators do have a strong addiction: they try to escape from doing the things they do not want or hate doing by one or another reason. Therefore, they choose to postpone doing things, like other addicts use substances to postpone dealing with mental or psychological problems they face. As a solution for the problem of putting things off all the time, many psychologists offer looking for a reason of your procrastination and trying to eliminate it. Well, do you believe that it is really going to work? No way! Chronic procrastination is something like alcoholism or drug abuse: will an alcoholic stop drinking if he finds the reason that has brought him to drinking?

As I could observe, all chronic procrastinators have a cyclic way of living with their problem. Usually, when they figure out that their life has become unmanageable and their habit of putting things off is getting out of their hand, they start feeling guilty about their helplessness or not doing anything to change their habit. They check out information on the net or look for some books and articles related to the problem, learn all those easy tips on how to get rid of chronic procrastination, and make up their mind to start a new life without procrastination. Next morning they make a list of the things thy need to do, schedule everything very precisely and feel very proud of their work! Yes, sometimes they even have enough of willpower to complete some first tasks on that list! Finally, they think: “Hey, that was a good start! I got a great progress!” And after this – everything goes on the same way as it was before: panic before the deadlines in school, doing the work in the last minute, being late and frustrated.

This example is quite an illustrative picture. Real chronic procrastination is a very hard problem – probably, the hardest one that we will have to fight with. Getting rid of this terrible habit is connected with a very responsible approach to SAYING what you are going to do and DOING what you have said. That is why a huge motivation will be necessary. But I’ll tell you what: do not wait till you have “a dentist situation”, when your delays of going to the dentist have led you to the necessity to remove all your decaying teeth and replace them with implants. Getting the job done on time is much easier and more pleasant, isn’t it?